Whether you’re applying to college, grad school, or a job in 2025, a strong letter of recommendation can tip the scales in your favor. It’s more than just a formal requirement—it’s a window into who you are beyond your grades or resume. A thoughtful, well-written recommendation can highlight your skills, work ethic, and character in a way that no test score or transcript ever could.
But getting a great letter starts with knowing who to ask and how to ask. With more students and professionals applying for competitive opportunities, making the right request—and doing it the right way—can make all the difference.
What Recommendation Letters Are Used For
Letters of recommendation are commonly required in higher education applications—especially for undergraduate and graduate programs. You’ll often be asked to submit one to three letters that showcase your strengths and potential.
Some job applications may not ask for formal letters but might welcome them as optional documents. In such cases, including a well-written recommendation can set you apart. For scholarships, fellowships, or internships, letters are almost always a key part of the evaluation process.
Choosing the Right Person to Write Your Letter
The most impactful letters come from people who know you well and can speak about your abilities with confidence and specificity.
For College Applications
If you’re applying to college, aim to ask:
A teacher from junior or senior year in a subject where you performed strongly
Your school counselor, even if you need to schedule time to help them get to know you better
Admissions officers value recent and relevant experiences, so teachers who worked with you during upper-level coursework are ideal.
For Graduate Programs
Professors in your intended field are the best choice. If you’ve been working, you can also ask:
A supervisor who understands your academic goals
A mentor from work or a former professor who remembers your performance and dedication
For Job Applications
Professional references work best here. Consider asking:
A past or current manager from a relevant role
A senior colleague who collaborated with you closely
A mentor who has seen your professional growth
If the person has seen your work ethic and achievements firsthand, they’ll be better positioned to vouch for you in a meaningful way.
How to Request a Letter of Recommendation
Asking for a recommendation can feel intimidating—but it doesn’t have to be. Here’s how to do it with clarity and confidence.
Start with a Conversation
Before you send a written request, try to speak with the person in person or over a call. Let them know:
What you’re applying for
Why you think they’re the right person to recommend you
This gives them the opportunity to say yes or no without pressure. And if they seem hesitant, take that as a sign to ask someone else—it’s better to have a strong, confident letter than a generic one.
Prepare a Brag Sheet or Resume
Once they agree, make their job easier. Share your updated resume or, if you’re still in school, a “brag sheet” that includes:
Classes you took with them and your performance
Key accomplishments or projects
Personal traits you’d like them to highlight
Your academic or career goals
Give them everything they need to write a letter that’s both specific and persuasive.
Send a Formal Request Email
After your conversation, follow up with an email. Include:
A brief message thanking them again
Your resume or brag sheet
Details about the opportunity you’re applying for
How and when the letter should be submitted
If the letter needs to be mailed, provide a pre-addressed, stamped envelope. If it’s online, include clear instructions or links.
Follow Up with a Reminder
A week or two before the deadline, send a friendly check-in. This isn’t nagging—it’s a helpful nudge, especially during busy seasons. You can also use this chance to thank them again and see if they need anything else from you.
Always Say Thank You
After the letter has been submitted, send a thank-you note. A short email is fine, but a handwritten note can leave an even better impression. And don’t forget to update them on your outcome—people who write recommendations often enjoy hearing how things turn out.
Tips for a Stronger Recommendation Process
Ask early. For college or grad school, start asking weeks (or months) in advance. Teachers are often flooded with requests in the fall.
Don’t take it personally if someone declines. Not everyone feels comfortable writing recommendations, and that’s okay. It’s better to find someone else than to get a lukewarm letter.
If you leave a job, ask then. A departing manager will have fresh memories of your performance, which makes for a stronger letter.
Requesting a recommendation is all about respect—respect for their time, and respect for your own future. When done thoughtfully, it not only improves your chances but also strengthens the professional relationships that support you in your journey.
Also See: Tips for Navigating College Fairs (In-Person & Virtual)